Difference between revisions of "Keys and Keyless Entry"

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Access to ECE buildings, labs, and other facilities is controlled with electronic, and in some cases, physical door locks.  This document describes how to obtain entry to facilities managed by the ECE Department in the following buildings:
  
==Background==
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* [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=312 MacLeod Building]
The ICICS Access Control Management System (ACMS) is used to manage access into
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* [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=313 Kaiser Building]
several buildings. The ACMS grants access to Users based on the Roles that
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* [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=165 ICICS/CS Building]
have been assigned to them. Ultimately, whether you are able to get through a
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* [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=020 Brimacombe Building]
door depends on whether the access control system (the actual electronics
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* [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=022 Lower Mall Research Station]
controlling the doors) thinks your FOB should be granted access. Managing
 
access lists on a fob by fob and on a door by door basis is untenable, so we
 
have developed a tool to help us manage access to our buildings from a more
 
useful, abstracted perspective:
 
  
* '''Access Controlled Doors (ACDs)''' are doors equipped with card readers and electrified door hardware.
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Please note that some facilities within those buildings are managed by other departments, such as [https://www.cs.ubc.ca/our-department/facilities/entry/keyless Computer Science]Please follow those departments' procedures to obtain entry to non-ECE facilities.
** ownership: ACDs are owned by Buildings.
 
** forward relationship: ACDs control access into one or more Zones.
 
* '''Zones''' are logical representations of areas in a building that are accessible via one or more ACDs.
 
** ownership: Zones are owned by Organisational Units.
 
** reverse relationship: Zones can be accessed through one or more ACDs.
 
** forward relationship: Zones are associated to one or more Roles.
 
* '''Roles''' are logical representations of a User's relationship with an Organisational Unit.   
 
** ownership: Roles are owned by Organisational Units.
 
** reverse relationship: Roles grant access to one or more Zones.
 
** forward relationship: Roles are assigned to Users.
 
* '''Users''' are people like you!
 
** ownership: system
 
** reverse relationship: Users have one or more Roles assigned to them.
 
** forward relationship: Users have one FOB issued to them.
 
* '''FOBs''' are the access control tokens issued to Users (either a card or a fob).
 
** ownership: system
 
** reverse relationship: FOBs are owned by zero (not issued or lost) or one User (issued).
 
  
By walking the reverse relationships from FOBs to ACDs, we are able to provide the access control system with access lists detailing which FOBs should be granted access through which doors.
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===Access Tokens===
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To identify yourself to electronic card readers, you need to present an access token: either a [https://www.ubccard.ubc.ca/about-ubc-card.html UBCcard] that has an iClass number printed on the reverse or a dedicated iClass key fob.  UBCcards are issued by the UBC Carding Office; fobs are issued by the department.
  
At this point, you are probably asking, "Why tell me all this?"  Primarily so that we can more easily explain the three steps involved in your gaining physical access to a door.
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[[File:UBCcard_iClass.png|383px|thumb|left|iClass-enabled UBCcard]]
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[[File:IClass_fob.jpg|117px|thumb|right|iClass key fob]]
  
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Students who have an iClass-enabled UBCcard should use it as their access token.  Persons who do not have a UBCcard (such as postdocs, visitors, and students with older ID cards) should obtain a dedicated fob.  Faculty and staff may elect to use either one (the UBCcard is convenient, but the fob may be more secure if it is lost).
  
==Specific Instructions==
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To obtain a fob, please visit ECE Stores in MCLD 112B with your UBC or government-issued photographic identification (e.g., passport or driver's license).  A cash deposit of $20.00 is required, to be refunded when you return your fob.
===Get an User Profile=== 
 
* If you are a UBC Student (i.e., you have a UBC Student Number), then the system already knows about you.  Go to the next step.
 
* If you are a UBC Faculty or Staff member or a Registered Guest (e.g., Visiting Scholar or Visiting Student), then a User profile should have been created in the ACMS by your primary organisational unit when a UBC Human Resources Appointment Form was completedGo to the next step.
 
  
===Get an Access Token===
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===ECE Students===
* Please visit ECE Stores in MCLD 112B to pick up your FOB.
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If you are a UBC Student taking ECE courses, then access to ECE-controlled space will be assigned to you automatically based on information from the Student Information System. These role assignments are updated nightly so it may take up to one business day for a course add/drop to be reflected in the systemYou will need to request access only if there is a problem with the automatic role assignment.
* If you are a UBC Student, please bring your UBC Student Card.
 
* For all others, please bring government-issued photographic identification (e.g., Passport or Driver's License).
 
* In all cases, a CAD $20.00 deposit is requiredIf/when you return your FOB, your deposit will be returned.
 
* If you are told that your User profile does not exist,
 
** and your primary organisational unit is ECE, then please email access@ece.ubc.ca requesting assistance.
 
** and your primary organisational unit is *not* ECE, then please visit the administration office of that organisation.
 
  
===Get Roles Assigned===
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===Requesting Access===
* If you are a UBC Student taking ECE courses, then ECE Roles granting you access to ECE-controlled space will be assigned to you automatically based on information from the Student Information SystemThese Role assignments are updated nightly so it may take up to one business day before a recent course add/drop is reflected in the system.
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For faculty, staff, postdocs, and visitors, access to facilities is granted by requestTo file a request, e-mail <tt>[mailto:access@ece.ubc.ca access@ece.ubc.ca]</tt> with as much of the following information as you can provide:
* For all others cases, you will need to contact the controlling organisational unit requesting that they grant you an appropriate Role as per the following:
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** If you want access to space in the [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=164 Dempster Pavilion], please contact
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* Your Name: ['''FULL NAME''']
*** the [http://www.cs.ubc.ca Department of Computer Science] at access@cs.ubc.ca
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* Your Student or Employee Number (if applicable): ['''ID NUMBER''']
** If you want access to space in the [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=165 ICICS/CS Building], please contact
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* Name of Supervisor or Granting Authority: ['''SUPERVISOR'S NAME''']
*** the [http://www.icics.ubc.ca Institute for Computing, Information & Cognitive Systems] at access@icics.ubc.ca
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* Your Roles to Justify Access: ['''ROLES''']
*** the [http://www.cs.ubc.ca Department of Computer Science] at access@cs.ubc.ca
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* Buildings and Rooms to Access: ['''BUILDING NAME AND ROOM NUMBER''']
*** the [http://www.mech.ubc.ca Department of Mechanical Engineering] at access@mech.ubc.ca
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* Expected Termination Date (if applicable): ['''YYYY-MM''']
** If you want access to space in the [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=313 Kaiser Building], please contact
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*** the [http://www.ece.ubc.ca Department of Electrical and Computer Engineering] by emailing access@ece.ubc.ca
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[[File:ABLOY_Disklock_key.jpg|99px|thumb|right|Physical key]] We will verify your eligibility and notify you when your request is approved.   If necessary, we will authorize you to pick up physical keys from the [http://www.parking.ubc.ca/access.html UBC Key Desk], which is located in the [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=018 General Services Administration Building].
*** the [http://www.mech.ubc.ca Department of Mechanical Engineering] at access@mech.ubc.ca
 
*** the [http://www.apsc.ubc.ca Faculty of Applied Science] at access@apsc.ubc.ca
 
** If you want access to space in the [http://www.maps.ubc.ca/PROD/index_detail.php?locat1=312 MacLeod Building], please contact
 
*** the [http://www.ece.ubc.ca Department of Electrical and Computer Engineering] by emailing access@ece.ubc.ca
 

Revision as of 11:48, 13 September 2011

Access to ECE buildings, labs, and other facilities is controlled with electronic, and in some cases, physical door locks. This document describes how to obtain entry to facilities managed by the ECE Department in the following buildings:

Please note that some facilities within those buildings are managed by other departments, such as Computer Science. Please follow those departments' procedures to obtain entry to non-ECE facilities.

Access Tokens

To identify yourself to electronic card readers, you need to present an access token: either a UBCcard that has an iClass number printed on the reverse or a dedicated iClass key fob. UBCcards are issued by the UBC Carding Office; fobs are issued by the department.

iClass-enabled UBCcard
iClass key fob

Students who have an iClass-enabled UBCcard should use it as their access token. Persons who do not have a UBCcard (such as postdocs, visitors, and students with older ID cards) should obtain a dedicated fob. Faculty and staff may elect to use either one (the UBCcard is convenient, but the fob may be more secure if it is lost).

To obtain a fob, please visit ECE Stores in MCLD 112B with your UBC or government-issued photographic identification (e.g., passport or driver's license). A cash deposit of $20.00 is required, to be refunded when you return your fob.

ECE Students

If you are a UBC Student taking ECE courses, then access to ECE-controlled space will be assigned to you automatically based on information from the Student Information System. These role assignments are updated nightly so it may take up to one business day for a course add/drop to be reflected in the system. You will need to request access only if there is a problem with the automatic role assignment.

Requesting Access

For faculty, staff, postdocs, and visitors, access to facilities is granted by request. To file a request, e-mail access@ece.ubc.ca with as much of the following information as you can provide:

  • Your Name: [FULL NAME]
  • Your Student or Employee Number (if applicable): [ID NUMBER]
  • Name of Supervisor or Granting Authority: [SUPERVISOR'S NAME]
  • Your Roles to Justify Access: [ROLES]
  • Buildings and Rooms to Access: [BUILDING NAME AND ROOM NUMBER]
  • Expected Termination Date (if applicable): [YYYY-MM]
Physical key

We will verify your eligibility and notify you when your request is approved. If necessary, we will authorize you to pick up physical keys from the UBC Key Desk, which is located in the General Services Administration Building.